The protection of privacy is important to us.
Privacy Policy explains how we collect, store and use personal data.
1. Legal grounds of personal data processing
The
Polish Arbitration Association (“Association”),
with its registered office in Warsaw, operating at Emilii Plater, 53
p. IX 00-113 Warsaw, is the controller of the personal data of:
- the
members of the Association - former
members of the Association, who performed statutory functions in it while they were
members - people
who have applied to become members of the Association - people
who have submitted an arbitrator’s declaration via the Association’s website - people
taking part in events organized by the Association, as well as - people
who the Association contacts while conducting statutory activities.
The
data is taken directly from the data subjects. The provision of personal data to
the Association is voluntary. However, if it is not provided, the Association may
have difficulty in appropriately considering membership applications to the Association,
enabling members to exercise their statutory rights or contacting members if the
Association organizes any events or performs other tasks related to the Association’s
statutory activities.
Most
frequently, the legal basis for the processing of the personal data by the Association
is the necessity for purposes based on the Association’s legitimate interests. In
such cases, the objective of the processing is to stay in touch with the members
of the Association and other people in connection with the Association pursuing
its objectives specified in its statutes [LINK TO THE STATUTES] or the Association’s obligations
arising from them, as well as to provide information on statutory activities and
events, the organizer or patron of which is the Association.
The
Association also processes the personal data of its members and former members who
performed statutory functions while they were members of the Association, if this
is necessary for fulfilling a legal obligation of the controller, especially if
appropriate notifications need to be made to the register of associations, other
social and professional organizations, foundations and independent public healthcare
establishments.
In
the case of people who filed an arbitrator’s declaration via the Association’s website,
their personal data will be processed on the basis of their consent.
2. Restriction on the provision of access to information
The
Association does not provide personal data to other entities unless this takes place
with the explicit consent or at the request of the data subject or at the request
of the authorized public law authorities in connection with investigations they
are handling.
However,
the personal data (the forename, surname, professional and academic titles) of people
who filed an arbitrator’s declaration in the Association’s website will be visible
on it if it is specified by these people.
If
the Association uses the services of external entities in such a way that the performance
of the service requires access to personal data being processed by the Association
(e.g. in the case of IT or accounting services), the conditions for providing such
services ensure the security, integrity and confidentiality of the data, as well
as compliance with the provisions of the law on personal data protection.
Other than the situations
presented above, the Association does not provide personal data to any third parties
and especially does not transfer the personal data outside the European Economic
Area.
3. How long the personal data is kept
The
personal data of the Association’s members is stored for the duration of their membership
of the Association. In the event of a loss of membership of the Association, the
personal data of a member of the Association is deleted forthwith unless that member
was performing a statutory function – in such a case, his personal data will not
be deleted and will be kept for a period of no less than the period of existence
of the Association, unless another period of storing it arises from the provisions
of the law.
The
personal data of the people who submitted membership applications to the Association
which were not accepted will be deleted forthwith after the applicant is notified
of the Association’s decision.
The
personal data of other people will be processed until they withdraw their consent
for processing or until they submit a reasonable objection to the processing of
their personal data.
4. Rights of the data subjects
The
Association’s data subjects are entitled to request access to, the rectification
or restriction of the processing of their data and, in certain cases, to demand
their erasure or transfer or to file an objection.
Furthermore,
data subjects are entitled to file a complaint with the appropriate supervisory
authority for personal data protection matters (namely the President of the Personal
Data Protection Office).
The
ability to exercise these rights may depend on the grounds for processing the given
category of personal data, as well as on the appearance of other circumstances specified
in the provisions of the law.
5. Contact details
Should you wish to access, rectify or delete any of your personal data or if you have any other requests, reservations or questions on the personal data processed by the Association, please contact us by sending a message to: personaldata@polisharbitration.pl.
6. Amendments and updates to this Privacy Policy
This Privacy Policy may be updated. In such a case, the date on which it becomes effective, as stated below, will change. Any earlier versions of the Privacy Policy will be available on request.
Date of Effectiveness:
25 May 2018